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 Identification Badges/Smart Cards/Keys
The ID Badge/Smart Card
is UTMB’s official faculty, staff and student identification, with the
capability of access control to restricted buildings. In order to provide a far
more secure, multi-purpose and efficient system for identification and access,
the smart card system provides benefits both for users and managers of the
system.
All UTMB employees,
volunteers, and students shall wear a UTMB identification badge/smart card while
on duty, with the exception of employees in certain direct patient care areas.
The UTMB ID Badge/Smart Card shall be worn and displayed face-up at all times,
and presented and/or surrendered to university officials upon request. Failure
by employees or students to wear and display the UTMB ID Badge may result in
disciplinary action, which may include termination.
The UTMB ID
Badge is the
property of UTMB and is non-transferable. Unauthorized use of the UTMB ID Badge
warrants confiscation and/or disciplinary action, as stated in the Information
Resources Security Manual. Failure by affiliated representatives to wear and
display the UTMB ID Badge/Smart Card may result in their being barred from
campus. Employees may be required to wear an additional identification badge
bearing their name and department/job title.
Because the ID/Smart Card
features a magnetic stripe, proximity antenna, and chip, insignias, emblems,
pins, and other devices including official UTMB length-of-service pins, should
not be affixed to identification badges. Official visitors (e.g., consultants,
auditors, attorneys, government officials, etc.) on campus for an extended
period of time should be provided an identification badge. Vendor
representatives must contact the Logistics Acquisition Department before
obtaining a badge from University Police.
Obtaining / Replacing a
Badge
The UTMB ID
Badge is
issued upon employment or enrollment, as a student, at UTMB and to
UTMB-affiliated individuals (based on specific criteria). Only one active badge
may be carried. The badge is valid for the duration of employment, affiliation,
or enrollment as a student at UTMB.
In order to obtain an identification badge for new or interdepartmental transfer
employees, all requests must be made through the supervisor. The supervisor
will then need to make the request through their departmental Key Control
Officer (KCO). The KCO will need to go online to the
FOAM website to complete the request
by clicking on the “Request Badge Or Key Service” link and completing the
request thru Corrigo.
The first UTMB ID
Badge
for employees is free of charge; students are charged $5.00. The replacement
charge for a lost or negligently damaged badge will be $20. The ID Badge/Smart
Card should not be folded, have holes poked in it for any type of pin, or have
any stickers. Individuals will be responsible for the replacement cost for
any of these types of damage. A stolen badge will be replaced at no charge,
provided a police report associated with the theft is shown to police. There is
no charge to replace old, worn-out badges due to age, etc. *Non-smart ID badges
are intended for special or short-term applications and are not available to
students, faculty, or staff.
Identification of
Credentials
Credentials must have one
of the following criteria to be approved for use on UTMB ID/Smart Cards: State
license; Terminal degree; or, Identification of personnel within patient care
areas. Note: An individual can have no more than two (2) sets of credentials
(line cannot exceed 22 characters) Each individual requesting use of credentials
on UTMB ID badge will be required to sign acknowledgement, indicating that the
credentials have been earned which will be provided by UTMB Police.
Falsification of this document will result in disciplinary action, which may
include termination. The approved list will be maintained by University Police.
Issued Keys
In order for an employee or student to obtain keys, their supervisor must make
the request through their departmental Key Control Officer (KCO). The KCO will
then need to go online to the FOAM
website to complete the request by clicking on the “Request Badge Or Key
Service” link and completing the request thru Corrigo.
The employee or student must sign for all keys in room 1.110 in the
Administration building whereupon they become his/her responsibility.
Lost Keys
Lost, mislaid or broken
keys are to be reported to supervisory personnel immediately. Supervisory personnel
must report lost, mislaid or broken keys to the administrative
office.
Returned Keys
Departmental keys are
returned to the administrative office. • Keys assigned through Campus Security
must be returned to Campus Security and initialed by the employee in order for
the employee to be free of liability for the assigned key(s). Student's final
grade will be withheld if all keys issued to him/her have not been returned and
checked in to the administrative office upon completing field work assignments.
Termination of
Employment
Upon termination of
employment, employees must return their identification badge and issued keys to
the ID Badge Section of the University Police.
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